Position Title: Advancement Communications Coordinator

Organization: Missionary Society of St. Paul the Apostle / Paulist Fathers

Department: Office of Mission Advancement

Location: New York, NY / hybrid arrangement possible after 3 months of employment, contingent
upon the needs of the department and Director’s approval

Reports To: Director of Mission Advancement

Status: Full-Time

Salary Range: $80,000 - $85,000

Position Summary

The Office of Mission Advancement seeks a highly organized, detail-oriented, and mission-driven
Advancement Communications Coordinator to oversee the planning, production, and distribution
of print communications that support fundraising, donor stewardship, and mission engagement
initiatives.

This position plays a vital role in ensuring the successful execution of direct mail appeals, donor
publications, newsletters, campaign materials, and other printed communications. The
Advancement Communications Coordinator serves as the primary liaison among internal
stakeholders, designers, writers, printers, mail houses, and external vendors to ensure projects are
completed on time, within budget, and to the highest quality standards.

The ideal candidate possesses strong project management skills, experience coordinating print
production, and an appreciation for mission-focused communications that inspire engagement
and support.

Key Responsibilities

Print Project Management

• Coordinate the design, planning, scheduling, and production of fundraising appeals, newsletters,
stewardship communications, brochures, and special publications.

• Develop and maintain project timelines to ensure all print projects are completed accurately and
on schedule.

• Some design work.

• Collaborate with internal stakeholders to gather content, supervise outsourced design work,
review proofs, and manage approval processes.

• Monitor project budgets and production costs while identifying opportunities for efficiency and
cost savings.

• Maintain project records, production schedules, and mailing calendars.

Production Coordination

• Serve as the primary point of contact for printers, mail houses, designers, photographers, and
other production vendors.

• Coordinate print specifications, estimates, bids, proofing, and production schedules.

• Review proofs and production materials to ensure accuracy, quality, and brand consistency.

• Oversee mail preparation and distribution logistics for fundraising appeals and donor
communications.

• Troubleshoot production issues and implement solutions to maintain project deadlines.
Fundraising and Donor Communications Support

• Support the development and execution of direct mail fundraising campaigns and donor
stewardship communications.

• Coordinate production schedules for annual giving appeals, campaign materials,
acknowledgments, and donor impact reports.

• Work closely with advancement staff to ensure communications align with fundraising goals and
donor engagement strategies.

• Assist in tracking mailing performance and maintaining production documentation for future
campaigns.

Content and Asset Management

• Maintain organized archives of publications, production files, mailing lists, photography, and
creative assets.

• Ensure version control and accessibility of project materials across departments.

• Assist with content review and proofreading to ensure consistency, accuracy, and adherence to
organizational standards.

• Support the maintenance of branding and messaging guidelines across print communications.

Qualifications

Required

• Bachelor’s degree in Communications, Marketing, Project Management, Business
Administration, or a related field.

• Three or more years of experience in print production, project coordination, publishing,
fundraising communications, or a related area.

• Demonstrated experience managing multiple projects and deadlines simultaneously.

• Strong organizational, administrative, and vendor management skills.

• Excellent written and verbal communication abilities.

• Proficiency with Microsoft Office, Canva, and project management tools.

• Strong attention to detail and commitment to quality control.

Preferred

• Experience working in nonprofit organizations, advancement offices, educational institutions, or
faith-based organizations.

Experience with graphic software.

Familiarity with direct mail fundraising and donor communications.

• Knowledge of print production processes, mailing services, and vendor management.

• Experience coordinating annual reports, newsletters, or large-scale publications.

• Understanding of the Catholic Church and mission-centered communications.

Personal Characteristics

• Strong commitment to organizational excellence and mission effectiveness.

• Exceptional organizational and time-management skills.

• Ability to manage multiple priorities and deadlines in a fast-paced environment.

• Collaborative and service-oriented approach to working with colleagues and external partners.

• Detail-oriented with a focus on accuracy and quality.

• Creative, Adaptable, proactive, and solution-focused.

Impact of the Position

The Advancement Communications Coordinator plays a critical role in advancing the mission of
the Missionary Society of St. Paul the Apostle by ensuring the successful production and
distribution of high-quality communications that engage donors, foster stewardship, and support
fundraising initiatives. Through effective project management and production coordination, this
position contributes directly to strengthening relationships with supporters and sustaining the
ministries and mission of the organization.