Project Manager

Paloma & Fig LLC
Location: Macon, Georgia / Hybrid or Remote
Position Type: Part-Time or Contract, with potential for growth

About Paloma & Fig

Paloma & Fig is a Catholic creative communications, marketing, and public relations agency rooted in beauty, truth, and goodness. We serve Catholic organizations, schools, nonprofits, ministries, authors, publishers, and mission-driven brands through strategic storytelling, public relations, social media, design, branding, podcast support, and communications strategy.

Our work is highly relational, detail-oriented, and mission-first. We are looking for a Project Manager who can help bring clarity, organization, and momentum to multiple client projects while supporting a creative team with excellence, warmth, and professionalism.

Position Overview

The Project Manager will oversee the flow of client work from initial planning through final delivery. This person will help manage timelines, organize deliverables, communicate with team members, track project progress, and ensure client needs are met with care and consistency.

The ideal candidate is organized, proactive, calm under pressure, and able to hold both the big picture and small details. This role requires someone who can coordinate creative projects, anticipate next steps, and help keep internal and client-facing work moving smoothly.

Experience working with publishers, authors, book launches, editorial timelines, media outreach, or publishing-related marketing campaigns is strongly preferred.

Key Responsibilities

• Manage project timelines, deliverables, and internal deadlines across multiple clients and initiatives

• Coordinate communication between team members, contractors, clients, authors, publishers, and leadership

• Track project progress using tools such as Monday.com, Trello, Slack, Google Drive, or similar platforms

• Help organize client requests, meeting notes, approvals, and task assignments

• Prepare agendas, recaps, and follow-up items for internal and client meetings

• Ensure deliverables are moving through the proper workflow, including copy, design, approvals, revisions, and final delivery

• Support social media, PR, podcast, branding, website, book launch, author campaign, and communications projects as needed

• Assist with publisher-related timelines, including launch schedules, media kits, author interviews, publicity materials, campaign calendars, and promotional deliverables

• Monitor deadlines and proactively flag delays, missing information, or potential bottlenecks

• Maintain organized files, project boards, client folders, publishing assets, and communication records

• Assist in creating systems that improve efficiency, clarity, and team collaboration

• Communicate with grace, professionalism, and attention to detail

Qualifications

• Prior experience in project management, client coordination, communications, marketing, publishing, nonprofit work, or a related field

• Excellent organizational and time-management skills

• Strong written and verbal communication skills

• Ability to manage multiple projects at once without losing sight of details

• Comfortable working with creative teams, clients, authors, and publishers

• Familiarity with project management tools such as Monday.com, Trello, Asana, Slack, or similar platforms

• Ability to work independently while staying highly collaborative

• Strong attention to deadlines, tone, and follow-through

• Professional, warm, and mission-minded approach to communication

Preferred Qualifications

• Experience working with publishers, publishing houses, authors, book launches, or editorial/publicity timelines

• Experience in marketing, public relations, social media, design, publishing, or Catholic/nonprofit communications

• Familiarity with Catholic organizations, schools, ministries, apostolates, or Catholic publishing

• Experience coordinating creative deliverables such as graphics, copy, campaigns, podcasts, newsletters, media outreach, book launch materials, or press kits

• Comfortable working in a small, growing business environment

• Ability to bring order, structure, and calm to fast-moving creative work

Ideal Candidate

You may be a strong fit for this role if you are someone who naturally sees what needs to happen next. You are detail-oriented but not rigid, proactive but not pushy, and able to communicate clearly with creatives, clients, authors, and publishers.

You enjoy helping ideas become organized plans, and organized plans become completed work. You understand that good project management is not only about checking boxes. It is about supporting people, protecting the mission, honoring deadlines, and helping excellent work reach the finish line.

Hours & Compensation

This role may begin as a part-time or contract position, with hours and compensation based on experience, availability, and scope of work. There is potential for growth as the agency continues to expand.

To Apply

Please send your resume and a brief note of introduction to admin@palomaandfig.com. In your note, please share why this role interests you and any relevant experience managing projects, teams, clients, publishers, authors, or creative workflows.